Privacy Policy

This policy explains how EMPLEX uses your data when you use the website or employee app.

Data and how it is used

Employment data comes from your employer’s records and can include your name, employee number, contact details, attendance, payroll, and evaluations. EMPLEX also processes information you submit through registration and requests, including verification details, attachments, and signatures, to operate your account and manage transactions and approvals.

Sign-in and location

EMPLEX may log the IP address, browser or device information, timestamp, and outcome for security and auditing. An IP address may be used to estimate the city and country. If you grant location permission, device coordinates and their accuracy may be sent at sign-in and a service may translate them into an approximate city and country. You can revoke location permission in your device or browser settings. You can sign in if you decline location permission.

Data access and sharing

Access within your employer is limited to authorized users. Hosting, storage, email, messaging, and location providers may process the data necessary to deliver their services.

Retention and privacy requests

Your employer determines retention periods based on the purpose of each record, operational needs, and legal obligations. You can submit an account deletion request from your profile in the app. To request access, correction, or deletion of your data, contact your employer’s HR team or EMPLEX administrator. Records needed for legal or audit purposes may be retained.